Cornwall Squash & Racketball Association and Constitution

Life-Long President: Terry Beckett

Chairman: Tony Bowyer

Vice-Chairperson & Development Strategy: Matt Harford

Secretary & Coaching: Tim Smith

Treasurer: Gary Walton

League Secretary: Neil Counter

Safeguarding Officer: Bob Woods (further info below)

Pathways & County Programme Manager (from 2020): Jamie Lang  

Club Link Reps: Huw Gibbon & Christian Thomas (Fal), Gareth Critchley & Adrian Cruse (PZ), Rob Irish (Bude), Mike Batte (Bodmin), Neil Counter (Truro), Dave Priem & Martin Burnell (NQY).

Junior Sub-Committee (formed 2019): Alan Murray – Lead, Paul Mahon – Treasurer, Rob Irish – Bude, Tim Smith – Truro School, Terry Beckett – Falmouth & Brian Nash – NQY.  

Terry Becket - President CCS&RA

Provision for safeguarding across the county

Bob Woods (PZ), safeguarding officer – contact us via the website or email if you have concerns

Provision for coaching across the county

Tim Smith, Truro S&RC/Truro School; Jamie Lang, TS&LC, Brian Nash, Newquay Sports Centre Juniors; Vic Norrington, Bude S&RC; Siobahn Garland & Terry Beckett, Falmouth Sports Club.

Squash 101 took place at Truro S&RC, Carn Brea Leisure Centre, Plkyth Recreation Centre & Newquay Leisure Centre (2015-16).

‘Cornwall County Squash Racquets Association’ Constitution

Name

  • The Association shall be called ‘Cornwall County Squash Racquets Association’, hereafter referred to as ‘CCSRA’.

General

  • England Squash has incorporated the British Racket ball Association and all references to Squash Rackets shall include Racketball, also known as Squash 57.

Objects

  • To represent England Squash, (ES) and act on its behalf and under its authority within geographical boundaries as defined and agreed by ES.
  • To promote and encourage the game of Squash Rackets and Racketball and to further its growth and development at all levels in the County.
  • To maintain and uphold the rules and objectives of the National Governing Body.
  • To undertake the development of the sport in conjunction with ES initiatives.
  • To develop an Equal Opportunities Policy and to ensure that county practices and procedures, reflect equal opportunity.
  • To provide local administration and liaison with county membership on behalf of the National Governing Body, when required.
  • To train, select and manage county teams for inter county matches; to arrange individual county championships and other competitions as it shall from time to time deem necessary for fulfilment of objectives.

Members

  • Clubs and venues within the county represented in our leagues.
  • Individual members of our clubs and venues.
  • Individuals who are members of England Squash.

Subscriptions

  • Members shall pay to their clubs or venues any fees or subscriptions for membership.
  • League players pay an annual nominal registration fee as set by CCSRA in order to represent their clubs or venues in matches; teams also pay an annual fee to enter our leagues. All playing fees are reviewed annually at our AGM.
  • Unauthorised non-payment (sometimes waived) of either individual player or team fees will result in sanctions determined by the CCSRA Committee.
  • Leniency is applied in cases where team captains struggle legitimately to raise a team – please refer to our league rules.

Management

  • The Committee shall consist of members elected or re-elected annually to the following positions:
    • Chairman
    • Vice-Chairman
    • Secretary
    • League Secretary
    • Pathways and County Programme Officer (Development)
    • Welfare Officer
    • Juniors
  • Plus other general committee members who may cover other prescribed tasks.
  • Additional (non-voting) members may be co-opted by the Committee as deemed appropriate.
  • A quorum for Committee meetings shall be four members but must include two of the following:
    • Chairman
    • Vice Chairman
    • Secretary
    • Treasurer

Powers

  • The powers vested in the Committee relate generally to the requirements that are necessary to enable the fulfilment of objectives of CCSRA. The Committee has the power to:
    • Determine county-level policies in harmony and spirit with those of  ES and the National Governing Body.
    • Create such sub-committees as deemed necessary, e.g. Coaching, Disciplinary, Juniors, League, Selection.
    • Ensure that day to day running of CCSRA is competent and that actions and decisions of the sub-committees are ratified.
    • Determine the level of league player and team fees.
    • Act in all matters and employ county funds in such a manner as deemed necessary and most effective and in the best interests of both forms of the sport.
    • Co-opt members as and when to fill vacant positions on the Committee.
    • Appoint a Committee member on a voluntary basis to represent CCSRA at ES or CAN meetings.
    • Decide on matters referred to the counties by ES and seek guidance from ES if necessary, on legal matters, for example.
    • Invoke disciplinary procedures within the county as required.
    • Hold a CCSRA bank account with funds to support and develop both versions of the sport within the county. Two Committee members, normally the Chair and Treasurer, will jointly hold authority for the running of this account.

Annual General Meeting

  • The CCSRA Annual General Meeting (AGM) shall normally be held during June of each year when the season has concluded.
  • Adequate notice of the AGM shall be given so that members can attend or contribute. Minutes of the previous year’s AGM are posted on the CCSRA website; an agenda will also be published before the meeting but each meeting will include time for AOB.
  • A copy of all the agenda and any reports including the current year’s Accounts should be made available to members at the meeting if not previously.
  • Mandatory items for the agenda are:
    • Approval of the Previous Minutes and Matters Arising.
    • all reports by relevant Committee members.
    • the adoption of CCSRA Accounts.
    • the election of the Committee.
    • Positions to held for the next season like managers and captains of county teams.
    • AOB
  • Any other business items should reach the Secretary in writing/email at least 7 days before the AGM.
  • All nominations for elections to the Committee shall be proposed and seconded by persons, clubs and organisations entitled to vote at an AGM and should be made in writing to the Secretary at least 7 days before the AGM.
  • It is expected that each club or venue is represented at the AGM and all present are permitted a single vote.
  • In the event of a tied vote the Chairman (or Acting Chairman) will cast a deciding vote or defer it to another date.
  • The Committee (or apologies for absence) plus representatives from 50% of clubs/venues must be present in order to constitute a quorum.

Extraordinay General Meeting

  • An EGM may be called by the Committee at any time, stating the business and giving at least 21 days’ notice to the membership.
  • Alternatively, an EGM can also be called by 4 clubs or venues or 20 individual members from within the county. A letter signed by either of these qualifying groups must be lodged with the Secretary of CCSRA and the EGM must be held within 28 days of the receipt of such a letter.
  • A representative from each of the clubs/venues calling the EGM must attend (therefore a minimum of 4).
  • Voting entitlement and quorum shall be the same as for an AGM.

Voting Procedure at an AGM or EGM.

  • Voting may be by a show of hands or pre-distributed voting cards or by digital means like texts.
  • No individual can vote in more than one capacity. Each person present has one vote on all matters.
  • If deemed necessary a league issue may be restricted to one vote person club/venue or team. This will be decided beforehand.

Alterations to the Constitution

  • Alterations to this Constitution can only be changed at an AGM and requires a 3/4 majority of those present and entitled to vote at any AGM.

Dissolution

  • In the event that dissolution of CCSRA is necessary, then the assets of CCSRA should be used in the first instance to discharge any liabilities. Any balance remaining must be divided amongst the member clubs/venues with a closing balance sheet and report. The Chairman and Committee must attend to this.

Other Items

  • A website with all the relevant information and points of contact will be maintained by members of Committee with one person holding the position of lead in this respect.
  • All playing and non-playing members are encouraged to take out annual ES membership; this is mandatory in order to qualify for county representation at any ES sanctioned event like the Inter County Competition.

 

One Response to Cornwall Squash & Racketball Association and Constitution

  1. Rory says:

    Don’t forget to put Peter Madsen in as racketball and funding Matt!

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